Excellent full-time opportunity for a Sr. Contract Administrator in Salem, OR!

Basics: This role will be a part of a central organization that supports 14 widely diverse departments delivering services to areas such as Healthcare, Law Enforcement, and Construction. As a key contributor, the Senior Contracts Administrator is part of the Information Technology (IT) administration group responsible for leading contract development, solicitations, and maintenance of agreements.

Title: Senior Contract Administrator

Location: Salem, Oregon

Type: FTE

Rate: 70k+, DOE

Your Role:
CONTRACTS MANAGEMENT:
• Develop, coordinate, and process Information Technology related contracts and agreements including negotiating, writing, auditing, analyzing budget impacts, and monitoring department's compliance with rules, statutes, and policies and procedures.
• Amends contracts based upon changes in contract amount, service type, or special conditions.
• Prepares Request for Information/Quotes/Proposals, Invitation to Bid, advertisements related to Information Technology on behalf of the department and other county departments.
• Acquires quotes, conducts bidder's conferences, and participates in review and award of contractor proposals.
• Prepares contracts and other types of agreements between the department and other county departments, government agencies or outside parties, and recommendations for the Board's approval.
• Manages all correspondence with vendors.
• Coordinates and attends contractor site audits to monitor legal and contractual requirements.
• Recommends and negotiates corrective action for contractor compliance deficiencies.
• Provides technical assistance or referral to resources for corrective action.
• Acts as liaison between county Contracts and Procurement Office, contractors, and other county departments.
• Coordinates the maintenance of all department contract document records, including required support documentation.
• Monitors and audits contractor compliance.

PURCHASING MANAGEMENT:
• Assists in reviewing Information Technology department purchase order requests for correct procedures and budget criteria.
• Works with departments or divisions to ensure that proper IT purchasing guidelines and budget criteria are followed.
• Processes purchase orders and contract release orders, as required for department purchases.
• Utilizes state and federal price agreements and suppliers/vendors to obtain highest quality merchandise at lowest possible prices.
• Completes journal entries and performs accounts payable function for department service contracts.
• Monitors contract budgets, cost center allocations, and special contract conditions including client resources, payment schedules and terms, service descriptions, and reporting.
• Generates payments to contractors, prepares authorizations for payment and monitors payments for budget projects.
• Reviews purchases for cost savings to department.
• Provides technical purchasing support to department management staff, processes renewals, researches issues, prepares financial analysis, recommendations, as well as management reports.

EXPERIENCE REQUIRED:
1. Bachelor's Degree in business or public administration, accounting, finance, or a related field; AND
2. Two (2) years of experience in contract preparation and administration, OR
3. Any satisfactory equivalent combination of education, training and/or experience relevant to the position.